Breaking bad news requires empathy, clarity, and respect. Start by choosing an appropriate time and private setting to ensure the recipient feels safe. Begin with a warning that prepares them for the news, such as, “I’m afraid I have some difficult news to share.” This helps them brace themselves emotionally.

Be direct but compassionate. Use clear, straightforward language to convey the main point without unnecessary details that could confuse or overwhelm. For example, say, “I’m sorry to tell you that [specific news].” Avoid using euphemisms that might minimize the gravity of the situation or cause misunderstandings.

Acknowledge their feelings and give them space to process the information. Phrases like, “I can see this is very upsetting,” or “It’s okay to feel whatever you’re feeling,” show that you recognize and validate their emotions. Offer support and be prepared to listen if they want to talk or ask questions. You might say, “I’m here for you,” or “Is there anything I can do to help?”

Lastly, respect their coping process. Everyone reacts differently to bad news, so be patient and understanding, allowing them to navigate their emotions at their own pace. Your presence and compassion can provide significant comfort during a difficult time.