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Remote Collaboration
Effective cooperation and clear communication in remote and hybrid work settings require deliberate effort to get the right things done. Teams have several primary instruments and techniques they could apply: Instruments Communication Channels Instant messaging (e.g., Slack, Microsoft Teams): Fast qRead more
Effective cooperation and clear communication in remote and hybrid work settings require deliberate effort to get the right things done. Teams have several primary instruments and techniques they could apply:
Instruments
Communication Channels
Instant messaging (e.g., Slack, Microsoft Teams): Fast questioning and informal team development.
Video Conferencing (e.g., Zoom, Google Meet): Meetings, team building activities, and face-to-face interaction.
Email: Formal communication, announcements, and documentation.
Project Management & Collaboration Tools:
Project Management Tools: Asana, Trello, Jira: Task assignment, tracking work progress, meeting deadlines.
Document Sharing and Collaboration: Google Workspace, Microsoft SharePoint: All allow for the document creation, modification, and distribution.
Whiteboarding Tools: Miro, Mural. They are often used for brainstorming, visualization collaborations, workshops, etc.
Other useful tools
Time-Tracking Software to keep track of time spent on the work to make sure that requirements of productivity will be met.
Password managers: When there’s a need to create shared accounts for several members but with individual passwords. Creating virtual teams using online events, activities. Practices
Established standards of communication: An agreement to use all modes of communication (for example instant messaging and emails). Consistent meetings are done in terms of daily standup, meetups as checks in and problems being discussed.
Over-Communicate: Over-communicate rather than under-communicate in a remote environment. Be proactive in sharing updates and information.
Active Listening: Encourage active listening in meetings and conversations. Pay attention, ask clarifying questions, and summarize the key takeaways.
Clear Task Assignments and Deadlines: Define the roles, responsibilities, and deadlines of all tasks. Track the progress with project management tools and hold people accountable.
Encourage Social Interacting: In the virtual context, also organize opportunities for casual interactions and team bonding. Such things may be online coffee breaks, games, or other forms of team bonding activities.
Establish Boundaries Respect Work-Life Balance: The organization must define healthy work-life balance for the people who are going to be in that team.
Document everything: Record decisions, discussions, and other key information on shared documents or in a project management tool. This may help track everything as information and ensure that everyone is on the same page.
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