Functions & Responsibilities of the Union & the States

The Prime Minister’s Office (PMO) is an extra-constitutional body, which finds mention in the Government of India (Allocation of Business) Rules, 1961, where it has been accorded the status of a government department. It is a staff agency, which provides secretarial assistance and advice to the Prime Minister. It was called the Prime Minister’s Secretariat and was renamed the PMO in 1977 and is headed by the Principal Secretary to the Prime Minister.

Key functions performed by the Prime Minister’s Office (PMO) include:

• Advising the Prime Minister: The PMO provides the Prime Minister with critical information, analyses, and policy recommendations on various issues of national importance, thereby enabling informed decision-making.
• Crisis management: It is responsible for managing crises and emergencies. It coordinates the response of various government agencies and ensures that the Prime Minister is kept informed of the recent developments.
• Liaising with stakeholders: The PMO liaises with various stakeholders, including government departments, civil society organizations, and the private sector. It ensures that the Prime Minister is kept informed of the views and opinions of various stakeholders on policy issues.
• Public relations and media management: It ensures that the government’s policies and initiatives are accurately and effectively conveyed to the public.

The PMO’s role in shaping policy-making in India:

• Central role in policy coordination: The PMO plays a pivotal role in coordinating policy initiatives and decision-making processes across various government departments and Ministries. For instance, the PMO coordinated the implementation of the Pradhan Mantri Jan Dhan Yojana, a financial inclusion programme aimed at providing banking services to the unbanked population.
• International relations: It plays a key role in shaping India’s foreign policy, maintaining diplomatic relations with other countries, facilitating the Prime Minister’s engagements with foreign leaders and international organizations, etc.
• Monitoring policy implementation: It oversees the implementation of policies and programmes by various government departments and Ministries.
  • Many reforms in this sphere have come from the PMO, such as PRAGATI, centralized monitoring system, 360 degree appraisal, etc.
• Crystallizing poll promises into concrete public policies: As a party leader during elections, the PM makes several promises to the electorate. These poll promises have to be crystallised into concrete public policies. Here, the PMO comes to the aid of the PM in giving these promises the shape of public policies.

The role of the PMO in shaping policy-making in India cannot be understated. It plays a critical part in ensuring that the government’s agenda is translated into tangible policies and programmes that positively impact the lives of the citizens. The PMO’s ability to coordinate various governmental entities and ensure the smooth implementation of policies makes it an indispensable part of the Indian Executive system.